Research Administrators’ Seminar Day 2—Research Management System update
15 November 2016
Ms Trish Leahey
Chief Information Officer Australian Research Council

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Some interesting facts for 2015–16

  • General RMS usage
    • Number of logins: 2,451,604 (more than 34,000 logins on 22 February 2016)
    • Number of users logged in: 19,549
    • Average Logins: 6,555 per day
    • Number of new users created: 4,611
    • Total page calls: 34,423,913
    • Average response time: 577 milliseconds (less than 3 quarters of a second)
  • Peaks in January–March during submission and then during major grants announcements

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RMS usage by Module

 as per description below

RMS usage by module calculated on number of web calls by application area. Proposal (38.33%), Action Centre (21.45%), Report (11.17%) Person (7.00%), Monitoring (6.29%), Assignment (5.61%), Assessment (4.99%) Project (4.12%).

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ARC Grants Search statistics

  • Number of calls to ARC Grants Search: 70,175
  • Peaks on Major Grants announcements day: 1 Nov 2016—3034 calls
  • Average response time is less than half a second: 414 milliseconds

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Plot graph showing November 2015 to November 2016 analytical data of grant search visits.

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The journey so far... a recap

2013

  • Reporting version 1
    • Online End of Year Reporting
    • Final Reports 

2014

  • RMS 2.0 live
  • Submissions
  • Assignment, Assessment and Rejoinder
  • End of Year Report (EoYR) updates

2015

  • Selection meeting
  • Announcement
  • Final Reports
  • Grants Search
  • ORCiD integration
  • Post Award internal
  • Decommissioning of legacy RMS 1.0
  • Enhancement releases

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2016—What we have delivered

Quarter 1: 
  • Remittance advices
  • Partner Organisation Agreed Contribution Report (POACR) reporting
  • Application Programming Interface (API)
  • Eligibility Exemption Requests
  • Navigation improvements

Quarter 2:

  • Changes to support Continuous Linkage
  • API enhancements
  • Enhancement releases

Quarter 3:

  • RO Dashboard and Online VFAs
  • Enhancement releases

Quarter 4: 

  • Further changes to support Continuous Linkage
  • ISM Updates for password management

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Applications/data/reporting have gone from...

2012 2016

description below 

 

description below

 

2012: Applications supporting National Competitive Grants Program.

2016: Applications supporting National Competitive Grants Program.

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Rewards and recognition

  • ARC was a finalist in the Department of Finance Whole of Government ICT awards for RMS
  • 2016 Excellence in eGovernment Awards

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API integration pilot

  • Pilot implementation with University of Sydney's third party provider
  • API/web service integration with their system and RMS
  • Limited assistance to initially implement:
    • Grant harvesting engine to create and update grants in the pre-award process
    • Web service to update awarded amounts at announcement
  • Successfully implemented the integration
  • Invite any University to contact us for assistance RMS.helpdesk@arc.gov.au.

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Whats next?

  • The December 2016 release will mark the completion of the RMS redevelopment
  • At the end of 2016 removing the RMS2 updates mailbox
  • RMS.helpdesk@arc.gov.au

2017…

  • Redevelopment of the System to Evaluate the Excellence of Research (SEER) on the standard ARC framework is progressing

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Sector participation

  • A huge thankyou to all who have participated and provided us with valuable feedback
  • Further engagement 
    • survey the first quarter of 2017
  • Continuing the discussion:
    • API discussions with sector—technical teams and 3rd party providers
    • Continue to provide feedback to ARC
    • We will provide updates for our up coming releases
    • Feedback for the ARC grants search—version 2
    • Redevelopment of SEER

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