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Research Management System (RMS) Information
What is RMS
RMS allows researchers requesting funding under the ARC National Competitive Grants Program to prepare and submit proposals electronically via the internet.
Each proposal is completed by researchers and consists of an electronic document generated from a combination of data entered directly into the proposal form, and PDF documents attached to the proposal form, in RMS.
RMS provides 128-bit encryption to encrypt your information. RMS secured transmission of web pages is indicated by the secured https URL address https://rms.arc.gov.au and the yellow padlock icon located on the footer of your browser window. Please double click on the padlock icon for further information.
RMS is used by:
- researchers to complete pre-submission eligibility issues and proposals and submit them to the relevant administering organisation
- administering organisations (Research Offices) to check pre-submission eligibility issues and proposals and submit them to the ARC
- administering organisations (Research Offices) to maintain internal user account records
- ARC administrators
When to use RMS
The ARC is transitioning from using GAMS for the submission of proposals, assessments and rejoinders to the use of RMS. This commenced with Linkage Projects 2010 Round 1 in March 2009. The funding rules for each scheme will indicate when the scheme has transitioned to RMS.
RMS is also to be used for preparing and submitting pre-submission eligibility issues and proposals under the ARC National Competitive Grants Program from March 2009 onwards.
RMS will be used for the submission of assessments and rejoinders (where applicable), for those schemes with proposals submitted through RMS. This includes Linkage Projects 2010, Linkage Infrastructure, Equipment and Facilities 2010, and Discovery Indigenous Researchers Development 2010.
All Final Reports will continue to be submitted in GAMS during 2009.
Requesting an RMS User Account
All RMS users must have an RMS User Account; each account has a single RMS User ID and password. RMS Users must have a current email address and maintain their email address details in RMS. Users can apply online through RMS, however users associated with an Australian University will have their User Account requests validated by their Research Office, and should discuss their account request with the Research Office prior to submitting the online request.
Outcomes of your User Account request will be emailed to you. You or your IT support area may need to add rms@arc.gov.au to your list of trusted email addresses to prevent the emails being marked as spam.
How to use RMS
RMS includes context sensitive online help for users. Clicking ‘Help’ in the top menu bar will take you to instructions relevant to the page you are on. Further you can navigate through help either using the Table of Contents or the search capability built into the help tool.
RMS can be accessed via the link on the ARC Home Page. Or from https://rms.arc.gov.au. Enter your RMS User ID and password in the fields provided to log on.
RMS minimum system requirements
To access RMS your computer will need to meet minimum system requirements.
The following browsers are supported, and must have javascript enabled for RMS to function:
- Microsoft Internet Explorer 6 (IE6)
- Microsoft Internet Explorer 7 (IE7)
- Firefox 3.0+
It is recommended that you run RMS in at least 1024 x 768 resolution.
RMS Tips
Timeout
After 20 minutes of inactivity on RMS, your session will be automatically logged out. Any unsaved data will be lost when you are logged out. Please save frequently to prevent data loss.
Do not use the “Back” button
Please do not use the browser “Back” button to navigate through RMS as pages will not be refreshed and data may be lost.
Please use the navigation links within RMS.
Existing GAMS Users
If you had a GAMS user account prior to January 2009, your GAMS ID and profile have been copied to RMS. Your RMS User ID will be the same as your GAMS ID with all letters capitalised, and the password reset. Please follow the instructions below to change your password and update your details.
Changing your password
Click the “Reset password” link on the RMS login page and follow the prompts. You will be asked for your user name, this is the same as your GAMS ID with all letters capitalised. Once you have entered a valid user name you will receive an email with a link to reset your password. Follow the instructions in the email and you will be able to login.
If you do not receive your password reset email please check your spam email box, or contact rms@arc.gov.au for assistance.
Please note that password reset requests expire within a couple of hours.
Once you are logged in you can change your password through the “RMS User Account Details” link on your home page.
Lost user IDs
If you cannot remember or have lost your user name you can request a reminder email be sent from the RMS login page. Simply click on "Retrieve User Name" and enter your email address. A reminder email will then be sent to the email address recorded in ARC systems.
If you no longer have access to your email address or have changed email addresses please contact rms@arc.gov.au for assistance.
Updating your personal details
When you first log in to RMS, please check and update your client details using the links under ‘My Details’ on your home page. Up-to-date contact details, particularly email address, are critical to ensure you can continue to use RMS. In addition these links enable you to update employment, classification, and qualification information, all of which is used to pre-populate sections of your proposals.
Please verify that your administering organisation details are correct (Personal Details, Organisation Details tab) and use the “Request Transfer” link to update if required.
If you have difficulty updating your details, please contact your University’s Research Office in the first instance (if applicable) or email rms@arc.gov.au.
Your role in RMS
The ‘RMS User Account Details’ link allows you to view your roles, eg "Participant". Functionality to match all your roles is immediately available in RMS, there is no need to toggle between roles to access functions. If you believe your roles have been incorrectly established, please contact your University’s Research Office in the first instance (if applicable) or email rms@arc.gov.au.
Creating a Research Proposal
The “Create Draft Proposal” and “Draft Proposal” links enable you to access proposals in which you are participating.
Need help?
Context sensitive help is available on all RMS pages via the “Help” link on the top menu bar. Help can also be navigated using the embedded links, the table of contents or the search option.
If you require further assistance with RMS, you can email rms@arc.gov.au.