Introduction

This is a guide for Research Office Signatories on how to use the Funding Agreement functionality within the Australian Research Council’s Research Management System (RMS).

Funding Agreements and Funding Offers will be provided to Research Offices through RMS. The Funding Agreement and Funding Offers will then be accepted through RMS by a user with the role type, Research Office Signatory. The Funding Agreement and Funding Offers will then be accepted by an Australian Research Council (ARC) Delegate and the associated projects will be created for payment of funding.

The web address to access RMS is https://rms.arc.gov.au. Use your email address and RMS password to login. If you don’t have a user account, contact members of your university’s research office.

RMS is compatible with the latest versions of Google Chrome and Microsoft Internet Explorer. Compatibility with different browsers or older versions of Google Chrome and Microsoft Internet Explorer is not guaranteed.

Terminology

Funding Agreement means the agreement entered into by the ARC and an Administering Organisation when a Proposal from that organisation is approved for funding. Accepting the Funding Agreement in RMS accepts the terms and conditions set out within the Agreement, it does not accept the Funding Offers made against it.

Funding Offer means the offer of funding made against an individual project. Funding Offers are accepted on a project level and cannot be accepted until the overarching Funding Agreement has been accepted by a Research Office Signatory.

PART 1—Research Office (RO) Signatory

Funding Agreements and Funding Offers can be viewed by any user within your organisation with RO Staff access. However, to accept the Funding Agreement and Funding Offers, a user from your organisation, who has the authority to enter into an agreement with the ARC, must be given RO Signatory access. Only a user with RO Signatory access can accept the Funding Agreement and Funding Offers within RMS.

PART 2—Instructions

2.1—Accessing the Funding Agreement

  • Enter your email address and your password. Click on the login button.
  • Click on Funding Offers under the Research Office Proposal Management section of the RMS Action Centre.

Figure 1 – Funding Offers link under Research Office Proposal Management

Figure 1 – Funding Offers link under Research Office Proposal Management

  • Select the scheme round from the drop down list for which you wish to view the Funding Agreement.
  • The Funding Agreement for that scheme round will appear. Click on Download Agreement to download a Microsoft Word version of the Funding Agreement.

Figure 2 – Funding Offers screen for a scheme round

Figure 2 – Funding Offers screen for a scheme round

 

2.2—Accepting the Funding Agreement and Funding Offers

  • Once you have read the Funding Agreement and agree to the conditions set out within it, accept the Funding Agreement by clicking on the Accept button.

Figure 3 – Funding Agreement acceptance button

Figure 3 – Funding Agreement acceptance button

  • Upon clicking this button, the following message will appear:

Figure 4 – Funding Agreement Acceptance Message

Figure 4 – Funding Agreement Acceptance Message

  • Click OK to Accept the Funding Agreement.
  • Once the Funding Agreement has been accepted, a list of projects will appear with the Funding Offer state at Pending.

Figure 5 – Funding Offers List

Figure 5 – Funding Offers List

 

  • If you wish to view additional information on a given project, click on the Details button to open the Project Details screen for that project.
  • To accept the funding offer for all projects, click on the Accept All button.
  • To accept the funding offer for a single project, select the Accept check box.
  • To decline the funding offer for a single project, select the Decline check box. When declining a project, you will be required to enter a justification.

NOTE: Funding Offers should only be declined if the project is not going to be accepted by any organisation. Projects that will immediately be transferred to another organisation should be accepted prior to submitting a Variation to the Funding Agreement through the ARC’s Post Award team.

  • Once all the check boxes have been selected, click on the Submit Accept/Decline button.
  • The Funding Agreement and Funding Offers will subsequently be accepted by the ARC and the ARC’s Post Award team will arrange payments.