14 December 2018


Improved eligibility management in RMS

From 10 October 2018, new functionality was introduced into the Research Management System (RMS) to assist and improve application eligibility compliance in relation to final reports, project limits, and eligibility requirements for Chief Investigators (CIs) and Partner Investigators (PIs).

Eligibility checks are performed in RMS at various stages of the application submission process: whilst the form is being filled; on certification by the Administering Organisation; and at time of submission to the ARC.

Where RMS detects an eligibility issue, an application will not be able to proceed to the next submission stage in RMS. While an application may pass eligibility checks when initially filled in, subsequent changes to RMS information may affect an individual’s eligibility.

The new eligibility checking functions are not exhaustive and the ARC will undertake eligibility checking after close of submission. It remains the responsibility of the researchers and Research Offices to comply with the Grant Guidelines.

RMS auto-population of research outputs 

Researchers are now able to auto-populate their research output data into their ARC RMS person profiles and application forms. Research outputs data can be added to the RMS ‘Person Profile’ by:

  • linking an RMS account with an ORCID account
  • uploading a BibTex file to RMS and perform a bulk upload of the research outputs
  • using a Digital Object Identifier (DOI) to automatically harvest research output metadata and create a research output record, or
  • manually creating an individual record per research output within the RMS user profile.

Once the data is entered into a researcher’s RMS person profile, it can be used to auto-populate grant applications without having to manually create and update documents each time a researcher submits an application.

Research Office staff are able to enter research output data at any time for their researchers using all four methods, including inserting or updating ORCID data into a researcher’s profile after the ORCID ID is authenticated, and the ARC is added as trusted party. Further information can be found on the ARC website.

The ARC’s streamlining initiative is being conducted in close consultation with our stakeholders, through forums and surveys, which are described in more detail in the article ARC consultations on the streamlining of grant processes, also in this edition of ARChway.