The announcement of grant funding outcomes remains at the discretion of the relevant Minister and/or Funding Entity. Please see the relevant Grant Guidelines for information about the cycle of application, assessment, approval and announcement of grants managed through Research Grants Services. 

Wherever possible, ARC Research Grants Services (RGS) and Funding Entities will issue information about grant outcomes to Administering Organisations (Grantees) in advance of a Funding Entity or Minister’s announcement, under embargo. 

Administering Organisations (Grantees) are responsible for managing the embargo period when it applies and must adhere to the embargo conditions.  

This advice outlines what the embargo process means, the allowable activities during embargo, and how stakeholders may be notified that the embargo has been lifted. 

For the Research Grants Services’ purposes, an embargo is the prohibition of publicising information provided by the ARC or a Funding Entity until a certain date or until certain conditions have been met.     

The ARC provides funding outcomes for grants managed through RGS under embargo on the condition that the outcomes will not be publicised (e.g. through media, social media or on individuals’ or Grantee Institutions’ websites) until the embargo is lifted. 
  
Under the embargo period, Administering Organisations (Grantees) can share outcomes with the research team and partner organisations (where applicable). However, they must also comply with the strict embargo conditions and must not publicise the information until the embargo has been lifted. This includes posting comments regarding outcomes in public domains such as social media forums, websites, journals or newspapers. 
  
Failure of any organisation, its staff or researchers to adhere to the embargo will place in jeopardy the advanced release of details for future announcements. 

Embargo notification through the Research Management System (RMS) 

When outcomes of applications are released by the ARC under embargo, Administering Organisations (Grantees) will be able to access their outcomes through the relevant Funding Entity version of Research Management System (RMS). Successful and unsuccessful outcomes will be visible in RMS to staff at the Administering Organisation (Grantee) who have the following RMS roles in that version of RMS: Research Office Delegate; Research Office EoYR Delegate; Research Office Signatory and Research Office Staff. 

As part of the embargo process, relevant Grant Agreements and Offers will also be released in RMS to successful Administering Organisations (Grantees) for acceptance by the Research Office Signatory. 

For information on how to view the outcomes of a grant opportunity see RGS: How to view Grant Opportunity outcomes in RMS

Allowable activities 

During the embargo period: 

  • Administering Organisations (Grantees) may:
    • accept Grant Agreements and Offers in RMS and proceed with planning.   
    • seek necessary approvals and commence recruitment of staff—if advertisement for positions during the embargo period is essential, this may occur provided it does not include reference to the ARC or Funding Entity; or reveal or promote ARC or Funding Entity grant outcome details prior to official announcement.  
  • Successful applicants may add grants to CVs for review (for example, as part of a new grant application) provided they add the words ‘under embargo’.  
  • The Funding Entity may counter-accept Grant Agreements and Offers in RMS.  
  • Research projects may commence in accordance with the requirements set out in the Grant Agreement.  
  • If approached, Administering Organisations (Grantees) may liaise with the Funding Entity to arrange announcement of their outcome, and provide input into media releases, provided embargo is maintained until that announcement occurs.   
  • University media teams may also be advised to assist in preparing media announcement material, provided embargo is maintained until that announcement occurs.  

Embargo lifting notification 

The Funding Entity and/or relevant Minister/s may announce the successful outcomes of a grant opportunity separately or as a joint announcement with other Funding Entities for related grant opportunities.

Information about unsuccessful outcomes remains under embargo until the relevant Minister/s and/or Funding Entities have completed all announcements for the relevant grant opportunities.  
  
The ARC will notify Administering Organisations (Grantees) through an RGS Update Message when the embargo has been lifted at the time of public announcement of the outcomes from the grant opportunity. At this time, all successful outcome information and relevant Funding Entity media releases will be published on the ARC RGS website. Once this occurs, applicants may share any outcomes publicly.  

Note: Appeals dates will also be published in the RGS Update Message, as the Appeals process will commence once all outcomes of a grant opportunity are publicly announced

Grant Offer Acceptance  

For information on how to access, view and accept Grant Offers and Grant Agreements in RMS please refer to the user guide on the RGS RMS: How to use Funding Agreement functionality

Grant Offers RGS public announcements must be accepted in RMS by 5:00 pm (AEST) 30 calendar days after public announcement.  

The ARC will advise Administering Organisations (Grantees) of public announcement in accordance with funding entity requirements. 

Appeals 

The closing date for appeals relating to RGS announcements is 5:00 pm (AEST) 30 calendar days after public announcement.  

The ARC will release grant outcomes for successful and unsuccessful grant applications in RMS in accordance with funding entity requirements. 

Further information and advice 

If you have any questions please email ARC-NISDRG@arc.gov.au or phone 61 2 6287 6600. 

If you have any queries about these embargo processes, please contact the ARC’s Communications team