How can I enter research outputs in RMS?

New functionality in the Research Management System (RMS) will allow researchers and Research Office Staff to list research outputs against a user’s RMS profile. Through this, the ARC aims to reduce the burden of repeated manual entry of research outputs in grant applications.

Research outputs can be added to a user’s profile through any of the following methods:

  1. Link an RMS account with an ORCID account and import the research outputs from the Works section of the user’s ORCID profile. 
  2. Upload a BibTeX file to RMS and perform a bulk upload of the research outputs contained within it.
  3. Use a Digital Object Identifier (DOI) to automatically harvest research output metadata and create a research output record.
  4. Manually create an individual record per research output within the RMS user profile. 

When can research outputs be entered into RMS?

Users will be able to enter research outputs information in RMS from early November 2018. Users will then first be able to use the information in populating Discovery Projects 2020 applications.

How will RMS handle duplicate research outputs? 

Users will have control over their research outputs in RMS. RMS will not prevent the entry of duplicate records and it is the responsibility of applicants to manage this. Users will have the flexibility to choose research outputs for listing in their grant applications.

What is ORCID and how will it be used in RMS?

ORCID (Open Researcher and Contributor ID) is an open, non-profit, community-driven effort to create and maintain a registry of unique researcher identifiers and a transparent method of linking research activities and outputs to these identifiers.

Is it mandatory to use ORCID to populate your research outputs in an ARC application? 

No. The use of ORCID is not mandatory. However, in order to present research outputs in an application, you will be required to list the outputs within an RMS person profile. This can be done through linking an ORCID account, uploading a BibTeX file, adding in the Digital Object Identifier (DOI) or manually creating them in RMS. 

I am having trouble with adding research outputs to my profile, whom do I contact for help?

Users should contact their Research Office in the first instance. The ARC will provide support via our RMS helpdesk where required.